Dear Neighbors,

The CDD board has been considering a project to expand our neighborhood’s amenities to include pickleball courts. Below is a summary of several key points about the project, for your consideration:
Click the image below to view the proposed pickleball project.

Site Selection:
The proposed site for the pickleball courts is the forested land between the 9th fairway and the cemetery. The project would require the removal of part of the berm and enough of the trees to accommodate the placement of the courts. The project would include the creation of a new parking slots along cemetery road, which would be accessible via Brookhaven Drive. Please see the attached file with the likely placement of the courts.

Sound Study:
A sound study was commissioned to assess the potential impact around the proposed site. This study has been posted to the CDD website at the following link for your
review: https://www.stjohnsgcc.org/documents-2/

Project Cost Estimates:
The CDD’s engineering firm has provided an initial project cost estimate of $294K (for three courts) or
$260k (for two courts). Funds from the 2020 bond series would be utilized to cover these costs.

Any decisions the board makes regarding this proposed project would only be improved by comments and suggestions you might have regarding the plan. The board would encourage all who are interested in the outcome of this project to participate thru the public comments portion of the board’s regularly scheduled meetings, which are held on the third Thursday of the month at 6pm (the next meeting is June 20th) or by emailing or reaching out in person to any of the supervisors.
Contact information can be found at the following link: https://www.stjohnsgcc.org/cdd-2-2/

Thank you,

Mike Davis (Supervisor - Seat 1)

Note: This communication was authorized by a board vote.

St. Johns Golf & Country Club | 205 St. Johns Golf Dr. | St Augustine, FL 32092 US

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PICKLE BALL COURT DIMENSIONING
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Opinion of Probable Cost Estimate

Sampson Creek CDD Pickleball Court for
Sampson Creek CDD St. Johns County
Project No: 16080
Date:	4/1/2024

Alex R. Acree, P.E. PE # 73155
CA # 26535
THE NAMED PROFESSIONAL ENGINEER SHALL BE RESPONSIBLE FOR THE FOLLOWING SHEETS IN ACCORDANCE WITH RULE 61G15-23.004, F. A. C. THIS ITEM HAS BEEN DIGITALL SIGNED AND SEALED BY ALEX R. ACREE, P.E. ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENTS ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES.

Summary

Page Number	Section Description	Section Cost	
2	Site Prep	$	15,527.65	
3	Site Work	$	113,446.19	
4	Pickleball Courts (Base - Double Court)	$	54,785.48	

Summary of Project Cost with Base Pickleball Courts		
Subtotal	$	183,759.33	
Mobilization	5%	$	9,187.97	
Contingecy	20%	$	36,751.87	
Survey, Design, & Permitting	$	30,000.00	
Total Cost	$	259,699.16	

Summary of Project Cost with Pickleball Courts and Additional Single Court		
Base Project Subtotal	$	183,759.33	
Additional Single Court	$	27,392.74	
Subtotal	$	211,152.07	
Mobilization	5%	$	10,557.60	
Contingecy	20%	$	42,230.41	
Survey, Design, & Permitting	$	30,000.00	
Total Cost	$	293,940.08	

Site Prep

Item Description	Estimated
Quantity	Unit	Unit Price	Estimated
Amount	

Clear, Grub, & Haul Offsite	1	LS	$	12,000.00	$	12,000.00	
Construction Entrance	111.11	SY	$	18.93	$	2,103.31	
Grading & Earthwork	1725.96	SY	$	0.32	$	555.76	
Type III Silt Fence	653.07	LF	$	1.33	$	868.58	

Site Prep Subtotal:	$	15,527.65

Site Work

Item Description	Estimated
Quantity	Unit	Unit Price	Estimated
Amount	

Access Control System & Installation	1	LS	$	7,561.00	$	7,561.00	
Asphalt Pavement, 3" Type SP 12.5, Bicycle Parking	36	SY	$	60.20	$	2,167.20	
Asphalt Pavement, 3" Type SP 12.5, Vehicular Parking	144	SY	$	60.20	$	8,668.80	
Bicycle Rack, Furnish & Install, 2-6 Bicycles	1	EA	$	1,500.00	$	1,500.00	
Camera System & Installation	1	LS	$	11,987.00	$	11,987.00	
Concrete Sidewalk	226	SY	$	46.23	$	10,444.95	
Curb & Gutter, 24"	108	LF	$	14.00	$	1,512.00	
Landscape Allowance	1	LS	$	38,000.00	$	38,000.00	
Stabilized Sub-Base, 12", Parking Spaces	144	SY	$	2.73	$	393.12	
Stormwater Allowance	1	LS	$	30,000.00	$	30,000.00	
Striping, Parking Stalls	234	LF	$	5.18	$	1,212.12	

Site Work Notes
	I.	Landscape Allowance does not account for sod or noise abatement
	II.	Camera System costs include running cables to courts and setting up wireless access
	III.	Parking Stall costs are calculated for 8 vehicular stalls (see Note IV)
	IV.	Per Parking Stall:
Asphalt Pavement, 3" Type SP 12.5	18	SY	$	60.20	$	1,053.50	
Stabilized Sub-Base, 12"	18	SY	$	2.73	$	47.78	
Striping	29.25	LF	$	5.18	$	151.52	
Total				$	1,252.79	

Site Work Subtotal:	$ 113,446.19

Pickleball Courts

Item Description	Estimated
Quantity	Unit	Unit Price	Estimated
Amount	

Asphalt Surface & Installation, Pickleball Courts	2	EA	$	5,580.00	$  11,160.00	
Base Layer, Pickleball Courts	2	EA	$	2,556.00	$	5,112.00	
Double Court Soundproofing	260	LF	$	24.99	$	6,497.40	
Fencing, Pickleball Courts	2	EA	$	1,656.00	$	3,312.00	
LED Lighting System & Install, Pickleball Courts	2	EA	$	7,550.00	$  15,100.00	
Pickleball Net Posts	2	EA	$	522.00	$	1,044.00	
Site Preparation/Earthwork, Pickleball Courts	2	EA	$	2,772.00	$	5,544.00	
Stabilized Sub-Base, 6", Pickleball Courts	400	SY	$	5.75	$	2,300.00	
Striping, 2", Pickleball Courts	756	LF	$	5.18	$	3,916.08	
Surface Paint, Blue, Pickleball Courts	2	EA	$	400.00	$	800.00	
Optional Items					
Single Pickleball Court					
Asphalt Surface & Installation	1	EA	$	5,580.00	$	5,580.00	
Base Layer	1	EA	$	2,556.00	$	2,556.00	
Fencing	1	EA	$	1,656.00	$	1,656.00	
LED Lighting System	1	EA	$	7,550.00	$	7,550.00	
Net Posts	1	EA	$	522.00	$	522.00	
Single Court Soundproofing	130	LF	$	24.99	$	3,248.70	
Site Preparation/Earthworks	1	EA	$	2,772.00	$	2,772.00	
Stabilized Sub-Base, 6"	200	SY	$	5.75	$	1,150.00	
Striping, 2"	378	LF	$	5.18	$	1,958.04	
Surface Paint, Blue	1	EA	$	400.00	$	400.00	
Total				$  27,392.74	

NOTES:
	I.	Pickleball court estimate includes perimeter fencing/glass, lighting, and installation.

Pickleball Courts (Base - Double Court) Subtotal:
Additional Single Court Subtotal:
$  54,785.48
$  27,392.74

June 19, 2024

Daniel Laughlin
Governmental Management Services, LLC District Manager
475 West Town Place, Suite 114 Saint Augustine, Florida 32092 (904)-940-5850 x401 (Office)
dlaughlin@gmsnf.com
Re:	Proposal for Professional Engineering Services
Project Name: Sampson Creek Community Development District (CDD) Pickle Ball Courts Project No.: 16080.04
Dear Daniel:

Matthews | DCCM is offering you this additional services proposal to provide professional engineering services for the Design and Permitting for the Sampson Creek Community Development District (CDD) Pickle Ball Courts (Project) located at the St. Johns Golf and Country Club off of Cemetery Road. The proposed improvements will include up to 3 new pickle ball courts, with associated parking, landscape and pedestrian access.

Matthews | DCCM proposes to furnish the services per our current agreement with Sampson Creek Community Development District, dated March 6, 2024, and per “Exhibit A, Scope of Work,” for an estimated fee of $23,000, plus direct reimbursable expenses.
Services or work items not specifically set forth in this proposal are excluded. Should additional scope be requested by the Project Client, a change order for the additional services will be negotiated, and a change order proposal outlining costs will be fully executed before the additional work shall commence.

We appreciate your consideration of our firm to provide these important services. Do not hesitate to contact us if you have any questions. We look forward to partnering with you and having our dedicated team of industry experts help make your project a success.
Sincerely,
Matthews | DCCM

Alex R. Acree, PE
Vice President of Production
Proposal – 16080.04
June 19, 2024
Page 2
EXHIBIT A SCOPE OF WORK
	II.	 – Survey Services
Matthews | DCCM will provide surveying services for this development that includes the following tasks: Topographic Survey with “Tree” locations delivered on a “Map of Survey”, referred to hereafter as the “Survey”.
	2.	Including a final record of survey showing a parcel boundary line that are in the subject topographic are, easements (as associated with parcel ID per county website). Ant right of way lines, centerline of roads that lie in or adjoin the subject topographic area.
	3.	Horizontal improvements for entire site.
	4.	Topographic survey to include all accessible utility inverts and locations.
	5.	Three (3) site Benchmarks to be placed on the subject parcel. Datum, location and elevation information to be displayed on the delivered survey.
	6.	“Trees” will be added to the survey per SJC (St Johns County) tree ordinance or code.
	7.	Survey to be delivered in state plain coordinates, (NAD 83 DATUM).
	8.	Subject topographic area as displayed below:

Fees for survey services will be billed on a lump sum fee basis for a total of $4,500, plus direct reimbursable expenses.

	II.	 – Construction Plans Preparation
Based on the Client approved conceptual site plan, Matthews | DCCM will prepare construction plans for the Project to depict limits of land clearing and tree removal, demolition, site grading and earthwork. Plans will detail the construction work to be completed by the selected contractor, including details and specifications in conformance with SJC and SJRWMD. Specifically, these plans will include:
	2.	Site plan describing site layout and improvements. Site improvements will include the necessary pavement, curbing and sidewalk access to support the pickle ball courts.
	3.	Demolition plan describing items to be removed/retained on the existing site.

Ver 061120
Proposal – 16080.04
June 19, 2024
Page 3

	2.	Grading plan describing site grading details and contours. Grading will be provided to sheet flow the runoff towards existing onsite stormwater conveyance.
	3.	Construction details as needed to expand on the information in the above plan sets.
Fees for construction plans preparation services will be billed on a lump sum fee basis for a total of $7,500, plus direct reimbursable expenses.

	II.	 – Landscape Design
Matthews | DCCM will prepare detailed code minimum landscape plans in conformance with SJC land development code and as required for SJC submittal. Landscape plans will include the landscape design, specifications and details, and tree mitigation calculations.

Fees for landscape design services will be billed on a lump sum fee basis for a total of $6,000, plus direct reimbursable expenses.
	II.	 – Permit Modification Application & Processing
Matthews | DCCM will prepare permit application packages with supporting documents to apply for the following construction permits:
	2.	St. Johns County (SJC) Minor Modification
	3.	St. Johns River Water Management District (SJRWMD) Letter Modification.

Matthews | DCCM’s proposal includes addressing reasonable comments for up to three rounds of Requests for Information (RFI) from the permitting agencies relating to the scope of work provided by our firm.
Fees for permit modification application & processing services will be billed on a time and materials (T&M) basis, with an initial estimated fee of $3,500, and in accordance with Exhibit B, General Terms & Conditions, plus direct reimbursable expenses.

	II.	 – Meetings & Coordination
Matthews | DCCM will attend all necessary meetings with the client and reviewing agencies during the permitting process. This includes meeting with County staff, SJRWMD, client, and contractor. This task also includes any coordination time with subconsultants.

Fees for meetings & coordination services will be billed on a time and materials (T&M) basis, with an initial estimated fee of $1,500, and in accordance with Exhibit B, General Terms & Conditions, plus direct reimbursable expenses.

Ver 061120
Proposal – 16080.04
June 19, 2024
Page 4
FEE SUMMARY
The following list summarizes costs associated with work items as described above. For your convenience, we have outlined the fees previously associated with the original scope of work and additional fees covering the expanded scope of work for this project.

	Initial Proposed Fee	Add’l Scope Cost	Total Fee	
I – Engineering Services	$2,500	N/A	$ 2,500 (T&M)	
II – Survey Services	N/A	$4,500	$ 4,500 (Lump Sum)	
III – Construction Plans Preparation	N/A	$7,500	$ 7,500 (Lump Sum)	
IV – Landscape Design	N/A	$6,000	$ 6,000 (Lump Sum)	
V – Permit Preparation & Processing	N/A	$3,500	$ 3,500 (T&M)	
IV – Meetings & Coordination	N/A	$1,500	$ 1,500 (T&M)	
Total Estimated Cost:	$2,500*	$23,000*	$25,500*	

 *Plus direct reimbursable expenses and permit fees	

Matthews | DCCM will initiate services on this project immediately following receipt of the fully executed contract, included as Exhibit C.

Ver 061120
Proposal – 16080.04
June 19, 2024
Page 5
EXHIBIT B CONTRACT AGREEMENT
Upon acceptance, please sign, date, and return this Agreement to our office. We will return a fully executed copy of this Contract Agreement for your file, which will serve as Authorization to Proceed with services as described above.
The undersigned have executed this Agreement on the day and year set forth below.

Authorized Signature	Date
On Behalf of Matthews | DCCM
Alex Acree, PE, Vice President of Production 7 Waldo Street
St. Augustine, FL 32084 904.826.1334
Alex@MDGinc.com

CLIENT ACCEPTANCE AND AUTHORIZATION

Authorized Signature	Date

Name, Title
On Behalf of		
Company/Client Name

Billing Contact	

Billing Email Address	

Additional Billing Email Address (Copy to)	

Billing Address 	
Address

City, State, Zip Code

Billing Phone No. 	

ARA/kb 16080.04AS1p1

Ver 061120
MINUTES OF MEETING SAMPSON CREEK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Sampson Creek Community Development District was held on Thursday, July 18, 2024 at 6:00 p.m. at the St. Johns Golf & Country Club, Meeting Room, 219 St. Johns Golf Drive, St. Augustine, Florida.
Present and constituting a quorum were:

Mike Yuro	Chairman
Graham Leary	Vice Chairman
Mike Davis	Supervisor
Lori Weitzel	Supervisor

Also present were:

Daniel Laughlin	District Manager
Wes Haber (via phone)	District Counsel
Tyler Smith	District Engineer
Rodney Hicks	Brightview
Dan Fagen	Vesta Property Services
Haley Hadd	Vesta Property Services
Jim Masters	Vesta Property Services
Ben Pasquith	St. Johns Golf & Country Club
Mike Lawson	Liberty Pines Academy Residents

The following is a summary of the actions taken at the July 18, 2024 Board of Supervisors of the Sampson Creek Community Development District meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the meeting to order at 6:00 p.m. A quorum was present.

SECOND ORDER OF BUSINESS	Public Comment (regarding agenda items
listed below)
The following residents addressed the Board:
	•	Ms. Lisa Murman of 935 Eagle Point Drive hoped that pickleball was added soon as an amenity, as many residents used Lakeside Veterans Memorial Park to play.

	•	Mr. John Dodi of 908 Brookhaven Drive recalled that the last time pickleball was discussed, there were many assumptions, but no real facts. Having an unofficial survey to see whether a third or more of residents wanted pickleball, was also discussed, as well as traffic on Brookhaven Drive. He was happy to see someone in favor of pickleball, as many people were opposed, at the last meeting.
	•	Mr. Andrew Loferski of 906 Eagle Point Drive was present to discuss the noise aspect of pickleball, as there was new technology such as installing an acoustic barrier around the courts that would drown out the sound. In Palm Coast, they built a pickleball court across the street from $2 million homes and there were no noise issues. There was room on the side of the Fitness Center and the soccer field for three pickleball courts, which had a parking lot.
	•	Mr. Rich Barrett of 932 Brookhaven Drive was in favor of pickleball, but not at the end of Brookhaven, as there was a great deal of traffic, with many drivers going to the Golf Academy, parking in front of the cemetery and at the cul-de-sac. A vehicle counter, to track the traffic on Brookhaven, obtaining an estimate of what additional traffic would look like and having a plan for restrooms, was recommended.
	•	Mr. Mike Walsh of 911 Brookhaven Drive was not a fan of having pickleball courts at the cemetery and wanted to see the money spent on repairing sidewalks and bulkheads.
	•	Mr. George Seder of 901 Brookhaven Drive lived in the community for 18 years and liked pickleball, but did not like it on a cemetery, as there were empty plots with people buried under them. He was also concerned with the parking, golf balls hitting people and people not wanting to have golf tournaments with pickleball nearby.
	•	Mr. Ken Olsen moved into the community for the amenities, but if this was not the right place for pickleball, there needed to be another a location, as it was becoming the most popular amenity.
	•	Mr. Kevin Striegel of 1528 Drury Court suggested placing lines on the tennis court, purchasing a portable net and a shed to place the items in and have card access, like other neighborhoods. Mr. Daniel Persky disagreed, as leagues needed

2

all four tennis courts and having a portable net, was not attractive for the neighborhood.
	•	Mr. Mike McCormick of 604 Remington Court appreciated the Supervisors looking into pickleball and being responsive to the community, but this was an amenity that would have significant impact, as there was a fixed amount of space and the community was not designed for it. However, the Board needed to prioritize the most popular amenities and try to find some space at the Amenity Center, as the cemetery location was not feasible and to take advantage of the new acoustic technology.
	•	Mr. Joel Wood of 933 Brookhaven Drive was opposed to the current location, due to the reasons that were discussed, but he selected a home at the end of the cul-de-sac, because he did not want additional traffic. In addition, there were rough estimates of $300,000 in costs; however, if they were to go to construction, the costs would be higher. Curb and gutters were included in the site plan, which required storm drains and retention ponds and requested that the Board perform a review. There were mature Oak trees on CDD property and he would like the Board to clean up the vines under the Oak trees before trees died and use the bond money in a more effective way.

THIRD ORDER OF BUSINESS	BrightView Landscape Update
	A.	Annual Operations Calendar
An annual calendar of tasks was included in the agenda package.

	A.	Quality Site Assessment
Mr. Rodney Hicks of BrightView reported the following:
	1.	The Fakahatchee grasses were treated, due to bug activity.
	2.	New annuals were installed and looked good. A proposal was submitted to replace missing Blue Daze at the Stonehedge entrance.
	3.	They were working closely with Mr. Masters, to ensure that the irrigation was proceeding in the right direction and once completed, which should be tomorrow, they would go through it again, in preparation for the July inspection.
	4.	Their crews were doing a good job keeping the lakes mowed in sequence.

3

FOURTH ORDER OF BUSINESS	Discussion Items
	A.	Pickleball Courts
Mr. Davis recalled that no official action was taken on the pickleball courts last month and the Board discussed developing a list of all the projects to spend the $600,000 in bond funds on, such as for pickleball courts, upgrading the pool deck and Amenity Center, repairing sidewalks and including an entertainment area in between two tennis courts. However, the Board decided not to obtain a proposal from Matthews for a design plan for the pickleball courts or sending an email to residents to discuss all of the projects, until Mr. Davis met with Matthews to provide preliminary designs at the next meeting for the tennis court area. Mr. Yuro questioned the next step for pickleball, as a Noise Study was completed and other spaces were looked at, such as the tennis courts. However, the tennis courts were heavily utilized and the only other property that the CDD owned was the cemetery. The Board was doing their due diligence to mitigate residents’ concerns. Having pickleball courts on the Amenity Center property, made the most sense, due to parking and restroom capabilities, but questioned if there was any opportunity for sound mitigation, such as an Acoustics Engineer installing sound barriers or having additional landscaping to mitigate the sound. Mr. Leary believed that it was well documented. Mr. Davis felt that the Board did a great job, discussing the potential negative impacts to homeowners that lived in front of the community, by finding an engineering company to perform a Noise Study and Mr. Yuro locating all potential locations. However, when the Board agreed on the cemetery, they did not contact residents in back of the community or perform a Traffic Study.
Ms. Weitzel felt that the Board exhausted all avenues and there were more residents that were against it and there was no point in putting in an amenity, when other amenities were not in good shape. The pool deck was utilized by more residents than any other amenity and needed to be upgraded, as well as the Amenity Center, but once these amenities were high quality, they could proceed with the pickleball courts. Mr. Leary recalled at the last meeting, that the Board wanted to table the four projects that were discussed, for one month, to send them out to residents for further input. There were no drawings for the meeting room, but there was a proposal to obtain the drawings. In his opinion, pickleball courts could not be placed against homes, which was substantiated by an Acoustical Engineer. The cemetery was the only place that was 200 yards away from homes, but there were traffic issues and suggested reducing down to two pickleball courts, as it would be less expensive and would provide for less play. Mr. Davis

5

suggested looking into the newer technology to mitigate noise. Ms. Weitzel pointed out there was a bathroom issue, as she witnessed golfers urinating on the 14th hole. Mr. Laughlin recalled that the county approved the plan without restrooms. Mr. Yuro felt that pickleball would be a great addition but was not in favor of having it in front of the community. The cemetery location was ideal, but residents on Brookhaven Drive were voicing concerns and they needed solid evidence that the noise could be mitigated. Mr. Davis liked Mr. McCormick’s suggestion of having a vision of what they wanted the community to look like, evaluate their existing amenities, determine the priorities, proceeding with the ones that made the most sense and table pickleball for now, until there was a viable solution. Then when they were ready, they could send out an email to residents to discuss all of the projects and provide input. Mr. Yuro agreed with this approach and requested that Mr. Masters provide a list of all of the big-ticket items for the next meeting, in order for the Board to prioritize them. Mr. Davis requested an agenda item for the discussion of all future capital projects and include any items recommended by residents. Mr. Leary suggested keeping the list short. Mr. Masters offered to prepare the list but requested the assistance of Board Members on the list of projects and reviewing policies. Mr. Yuro requested that Board Members take areas of responsibility.

	A.	Bulk Head Repair (1929 Glenfield Crossing Ct.)
Mr. Smith reported that he walked the perimeter of the bulkhead at 1929 Glenfield Crossing and determined that it was in rough shape. The vertical panels were completely deteriorated and many of the top caps were missing. They reached out to three contractors. One was not interested, due to the complexity with the neighbors and a fence that needed to be removed, one dropped out and one provided a proposal. However, a company in Tampa was willing to submit a proposal by the next meeting, for comparison purposes. Mr. Smith estimated
$300,000, to repair the entire bulkhead, which he recommended. Ms. Weitzel recalled one proposal for $24,000. Mr. Smith explained that $24,000 was for 20 feet and the entire bulkhead was 500 feet and recommended spending an additional 15% to 20% for vinyl as a wood bulkhead would only last 20 to 25 years, versus vinyl, which would 50 years. Mr. Davis understood that it was not in the position of imminent collapse. Mr. Smith confirmed that it was worse today than in March, as the soil underneath the planks was moving. Mr. Davis asked if vinyl changed the look and feel of the bulkhead. Mr. Smith stated it was aesthetically pleasing,

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